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technical_safeguards [2016/06/15 18:53] jillian_nadette_de_leon |
technical_safeguards [2016/07/04 16:00] jillian_nadette_de_leon |
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(C) Access establishment and modification (addressable). Based upon the access authorization policy of the data controller and/or data processor, policies and procedures on the establishment, documentation, review and modification of a user's rights to access a workstation, transaction, program or process shall be implemented.\\ | (C) Access establishment and modification (addressable). Based upon the access authorization policy of the data controller and/or data processor, policies and procedures on the establishment, documentation, review and modification of a user's rights to access a workstation, transaction, program or process shall be implemented.\\ | ||
- | II. Unique user identification (required). A process for unique user identification shall be made within a policy and procedure of the health facility.\\ | + | II. User identification (required). A process for unique user identification shall be made within a policy and procedure of the health facility.\\ |
1. Implement specifications: \\ | 1. Implement specifications: \\ | ||
- | (A) There shall be a unique user name and/or number for identifying user identity throughout all levels of the organization.\\ | + | (A) There shall be a user name and/or number for identifying user identity throughout all levels of the organization.\\ |
(B) User identity shall not be shared, delegated or assigned to a group or individual.\\ | (B) User identity shall not be shared, delegated or assigned to a group or individual.\\ | ||
- | (C) Unique user identity that was previously used shall not be reused for new and/or existing users.\\ | + | (C) User identity that was previously used shall not be reused for new and/or existing users.\\ |
III. Emergency Access Procedure (Required). Procedures for obtaining necessary electronic health information during an emergency.\\ | III. Emergency Access Procedure (Required). Procedures for obtaining necessary electronic health information during an emergency.\\ | ||
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I. Recording of information (required). Recorded information must include, but is not limited to, unique user identified, date and time of use/access, location (if applicable).\\ | I. Recording of information (required). Recorded information must include, but is not limited to, unique user identified, date and time of use/access, location (if applicable).\\ | ||
II. Audit Data Life Span (addressable). A policy shall be made by health facilities to specify the length of time the data must be stored and how it will be destroyed.\\ | II. Audit Data Life Span (addressable). A policy shall be made by health facilities to specify the length of time the data must be stored and how it will be destroyed.\\ | ||
- | III. Access to Audit Data (addressable). The Medical Records Officer alongside with the Privacy Officer and/or Health Information Security Committee shall be authorized to audit data. | + | III. Access to Audit Data (addressable). The Medical Records Officer alongside with the Privacy Officer shall be authorized to audit the shared health record. |
**C. Integrity Controls**\\ | **C. Integrity Controls**\\ | ||
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(F) Transmission encryption (required). Data transmission via wireless networks or the internet shall always be encrypted. \\ | (F) Transmission encryption (required). Data transmission via wireless networks or the internet shall always be encrypted. \\ | ||
(G) Proper Handling of Mechanical Components. Training on the proper use and handling of CPUs, Servers, flash drives, external hard drives shall be given to the user of electronic systems. (addressable)\\ | (G) Proper Handling of Mechanical Components. Training on the proper use and handling of CPUs, Servers, flash drives, external hard drives shall be given to the user of electronic systems. (addressable)\\ | ||
- | (H) Back-up components such as servers, flashdrives, external hard drives shall be stored away from possible electromagnetic interference. (addressable)\\ | + | (H) Back-up components such as servers, flash drives, external hard drives shall be stored away from possible electromagnetic interference. (addressable)\\ |
(I) Offline modes and Caching. Electronic systems shall have online and offline modes. (addressable)\\ | (I) Offline modes and Caching. Electronic systems shall have online and offline modes. (addressable)\\ | ||
(J) Interface Integration of Information Systems. Data transmission from electronic medical records shall follow a standard for integration and interfacing to facilitate interoperability and data compatibility. (addressable)\\ | (J) Interface Integration of Information Systems. Data transmission from electronic medical records shall follow a standard for integration and interfacing to facilitate interoperability and data compatibility. (addressable)\\ | ||
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**F. Storage Security**\\ | **F. Storage Security**\\ | ||
Implementation Specifications:\\ | Implementation Specifications:\\ | ||
- | (A) Data stored in portable data storage devices (e.g. USB drive, portable hard drives, etc.) must be encrypted. | + | (A) Data stored in portable data storage devices (e.g. Flash drive, portable hard drives, etc.) must be encrypted. |
(B) Data stored in cloud storage services (e.g. Dropbox, OneDrive, Google Drive, etc.) must be encrypted. | (B) Data stored in cloud storage services (e.g. Dropbox, OneDrive, Google Drive, etc.) must be encrypted. | ||