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human_resources [2016/05/27 14:45] jillian_nadette_de_leon [During Employment] |
human_resources [2016/06/14 16:30] wikiadmin updated links |
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| + | #Human Resources | ||
| ##Prior to Employment | ##Prior to Employment | ||
| * All candidates for employment, contractors and third party users shall be adequately screened,especially for sensitive jobs.\\ | * All candidates for employment, contractors and third party users shall be adequately screened,especially for sensitive jobs.\\ | ||
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| ##Termination or Change of Employment | ##Termination or Change of Employment | ||
| - | * Responsibilities for performing employment termination or change of employment should be clearly defined and assigned.\\ | + | * Responsibilities for performing employment termination or change of employment should be clearly defined and assigned. Responsibilities and duties still valid after termination of employment shall be contained in employee's, contractor's or third party user's contracts.\\ |
| * The communication of termination responsibilities should include ongoing security requirements and legal responsibilities and, where appropriate, responsibilities contained within any confidentiality agreement, and the terms and conditions of employment continuing for a defined period after the end of the employee's contractor's, or third party user's employment.\\ | * The communication of termination responsibilities should include ongoing security requirements and legal responsibilities and, where appropriate, responsibilities contained within any confidentiality agreement, and the terms and conditions of employment continuing for a defined period after the end of the employee's contractor's, or third party user's employment.\\ | ||
| - | * Responsibilities and duties still valid after termination of employment should be contained in employee's, contractor's or third party user's contracts.\\ | + | * The Human Resources function is generally responsible for the overall termination process and works together with the supervising manager of the person leaving to manage the security aspects of the relevant procedures. In the case of a contractor, this termination responsibility process may be undertaken by an agency responsible for the contractor, and in case of another user this might be handled by their organization.\\ |
| - | * The Human Resources function is generally responsible for the overall termination process and works together with the supervising manager of the person leaving to manage the security aspects of the relevant procedures. In the case of a contractor, this termination responsibility process may be undertaken by an an agency responsible for the contractor, and in case of another user this might be handled by their organization.\\ | + | |
| //Return of Assets//\\ | //Return of Assets//\\ | ||
| - | * All employees, contractors and third party users should return all of the health care facility's assets in their possession upon termination of their employment, contract, or agreement.\\ | + | * All employees, contractors and third party users shall return all of the health care facility's assets in their possession upon termination of their employment, contract, or agreement.\\ |
| - | * The termination process should be formalized to include the return of all previously issued software, corporate documents, and equipment. Other organizational assets such as mobile computing devices, credit cards, access cards, software, manuals, and information stored on electronic media also need to be returned.\\ | + | * The termination process shall be formalized to include the return of all previously issued software, corporate documents, and equipment. Other organizational assets such as mobile computing devices, credit cards, access cards, software, manuals, and information stored on electronic media also need to be returned.\\ |
| - | * In cases where an employee, contractor or third party user has knowledge that is important to ongoing operation, that information should be documented and transferred to the organization.\\ | + | * In cases where an employee, contractor or third party user has knowledge that is important to ongoing operation, that information shall be documented and transferred to the organization.\\ |
| //Access Rights//\\ | //Access Rights//\\ | ||
| * The access right of all employees, contractors and third party users to information and information processing facilities shall be removed upon termination of their employment, contract or agreement, or adjusted upon change.\\ | * The access right of all employees, contractors and third party users to information and information processing facilities shall be removed upon termination of their employment, contract or agreement, or adjusted upon change.\\ | ||
| - | * If a departing employee, contractor or third party user has known password for accounts remaining active, these should be changed upon termination or change of employment, contract or agreement.\\ | + | * If a departing employee, contractor or third party user has known password for accounts remaining active, these shall be changed upon termination or change of employment, contract or agreement.\\ |
| - | * Access rights for information assets and information processing facilities should be reduced or removed before the employment terminates or changes, depending on the evaluation risk factors such as:\\ | + | * Access rights for information assets and information processing facilities shall be reduced or removed before the employment terminates or changes, depending on the evaluation risk factors such as:\\ |
| (a) whether the termination or change is initiated by the employee, contractor or third party user, or by management and the reason of termination;\\ | (a) whether the termination or change is initiated by the employee, contractor or third party user, or by management and the reason of termination;\\ | ||
| (b) the current responsibilities of the employee, contractor or any other user;\\ | (b) the current responsibilities of the employee, contractor or any other user;\\ | ||
| Line 74: | Line 74: | ||
| ##See Also | ##See Also | ||
| + | * [[Administrative Security]] | ||
| * [[consolidated_workshop_outputs|Privacy Set of Rules (SOR)]] | * [[consolidated_workshop_outputs|Privacy Set of Rules (SOR)]] | ||