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general_guidelines_and_penalty_clause [2015/10/22 05:12] wikiadmin |
general_guidelines_and_penalty_clause [2016/01/25 13:16] jillian_nadette_de_leon |
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| #General Guidelines and Penalty Clause | #General Guidelines and Penalty Clause | ||
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| ##General Guidelines | ##General Guidelines | ||
| + | * Since there are different classifications of health facilities, an algorithm should be made to standardize the process.\\ | ||
| + | * The HIE policy should be consistent and transparent during deployment.\\ | ||
| + | * DOH shall develop a monitoring and evaluation mechanism and perform random visits and monitoring on the implementation of the PHIE program for check and balance purposes.\\ | ||
| + | * Each health facility shall have its respective policy on role-based access control.\\ | ||
| + | * Provisions of data like patient records shall be consistent with the guidelines of the hospital health information management manual issued by the DOH. \\ | ||
| + | * The health facility shall implement capacity building activities in the security aspect of PHIE.\\ | ||
| + | * Appointment of a Chief Privacy Officer shall be a requirement in the licensing of hospitals.\\ | ||
| + | * Compliance to required PHIE security measures shall be included as an item in the checklist for PhilHealth Accreditation or renewal of license to operate.\\ | ||
| + | * Information, education and communication materials on data privacy and security shall be provided to the patient.\\ | ||
| + | * A reporting policy on violations shall be made.\\ | ||
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| + | **OTHER REFERENCES**\\ | ||
| + | * Revised disposal schedule of disposing records DOH no. 70 series 1986.\\ | ||
| + | * Private hospitals-interim guidelines on disposal on Health/Medical records affected by Typhoon Ondoy issued on Nov. 19, 2009.\\ | ||
| + | |||
| + | **OTHERS** | ||
| + | * Involve the National Archives of the Philippines in the drafting of policy guidelines on filing, storage, and disposal of electronic medical records.\\ | ||
| + | * Management of patient's complaints and its corresponding sanctions as prescribed by the civil service code shall be implemented.\\ | ||
| + | * A protocol for disaster response shall be developed.\\ | ||
| + | * Diagnoses that need to be reported and the exclusions shall be identified.\\ | ||
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| + | ##PENALTY CAUSE | ||
| + | * Information breach is the unauthorized disclosure of information and can be in the context of the patient and/or the institutions. An escalation process on incidents of breach of information shall be developed.\\ | ||
| + | * There shall be real-time reporting of the name of the authorized user/s who violated the privacy law.\\ | ||
| + | * The health facility shall create internal policies on disciplinary action, escalation of issues and concerns, among others.\\ | ||
| + | * Violations shall include unauthorized processing, improper disposal, unauthorized access, negligence.\\ | ||
| - | 1. Revised disposal schedule of disposing records DOH no. 70 series 1986 | + | **OTHERS**\\ |
| - | 2. Backing up of electronic records, digital storage, archives, | + | * Define the term incident for incident reporting.\\ |
| - | 3. Private hospitals - Interim guidelines on disposal on Health/Medical records affected by | + | |
| - | Typhoon Ondoy issued on Nov 14, 2009 | + | |
| - | 4. Retention of medical records for both government and private health care facilities | + | |
| - | ##Penalty Clause | ||
| - | 1. Contracts, consultants should be considered, performance matrix,\\ | ||
| - | 2. Internal processes; incident reporting, investigation process\\ | ||
| - | 3. Unauthorized processing, authorized processing Philhealth, improper disposal, unauthorized | ||
| - | access Reportorial, data subject transparency, negligence,\\ | ||
| - | 4. Freedom information vs data privacy and data protection | ||
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